SERVICE CONTRACTOR
Chrom Expo Services has been selected as the official service contractor for the MVMA 2025 Annual Meeting. We’ll provide more information as it becomes available.
MATERIAL HANDLING SERVICES
Chrom Exposition Services will warehouse and transfer all exhibits directed to them in and out of the exhibit area through their advanced to warehouse material handling service. All correspondence, including securing material handling services, bills of lading, notices of shipments, and phone calls should be directed to Chrom Expo Services (612-235-3637). Exhibitor equipment is not covered by Chrom Expo Services insurance. If insurance is desired, the exhibitor must secure it. Services provided by Chrom Expo Services includes: receipt of inbound shipments at advanced warehouse, delivery to exhibitor’s booth, removal of empty containers, return of empty containers once show breaks, removal of shipment and release to carrier. We strongly recommend that exhibitors use Chrom Expo Services for shipping of all of their materials. The Hilton Hotel does not have any storage space for crates.
LABOR
Labor for unpacking, repacking, shrink wrapping, banding and labor assistance to set up displays and/or dismantle displays will be available at prevailing rates.
SPECIAL SERVICES
Any special services such as rental of furniture, signs, carpentry work and material handling may be secured from our exhibit contractor, Chrom Expo Services, 1134 Stinson Blvd NE Minneapolis, MN 55413 phone number (coming soon). All details should be arranged early to minimize confusion and charges for overtime labor.
ELECTRICAL SERVICES/INTERNET HOOKUP
Electrical service will be handled by the Hilton – Minneapolis. You will find information, costs and an order form here when it is available. NOTE – 50% discount for all Exhibitor Charges via EventNow Promo/Discount Code (prevailing rates, tax, service charge, and labor apply) YOU DO NOT NEED YOUR BOOTH NUMBER TO ORDER NOW, LEAVE BOOTH NUMBER FIELD BLANK. ORDERS RECEIVED BY THE HILTON – MINNEAPOLIS HOTEL IN ADVANCE OF THE SHOW will be serviced before on-site requests.
LIABILITY
The Minnesota Veterinary Medical Association, and the Hilton Hotel, are not responsible for injury to persons or damage to/or loss of property. Neither the Hilton Hotel nor the legal entities that own, lease and/or operate the Hilton Hotel, the MVMA, nor their members, officers, directors or employees shall be responsible or liable for injury to any person or persons or for loss of or damage to any property belonging to the exhibitor or any person or persons. The exhibitor assumes complete responsibility and liability for all loss, damage, or destruction of the property of the exhibitor, their guests and all property upon the premises in their behalf. The exhibitor also assumes all responsibility and liability for all injury to any and all persons or property in any way connected with the exhibitors display caused by: the exhibitor, agents, representatives or employees. The exhibitor indemnifies and agrees to hold harmless the MVMA, the Hilton Hotel and the legal entities which own, lease and/or operate the Hilton Hotel, their members, officers, directors and employees against any and all liability whatsoever arising from any or all damage to property or personal injury or loss caused by the exhibitor or its agents, representatives, employees, or any other person.
SECURITY
The exhibit hall will be locked at the end of each day by the hotel and security will be employed during exhibit hall hours throughout the convention and located in the foyer area.
HOSPITALITY SUITES
Exhibiting firms are not permitted to hold hospitality functions.
